Coaching Center Fee Collection & Billing Software Nepal
Most coaching centers in Nepal collect fees by calling parents, sending reminders over WhatsApp, and following up again when no one responds. SUQO automates the entire cycle — reminders go out over SMS automatically, parents pay via eSewa or Khalti, and you always know who's paid and who hasn't.
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Fee collection shouldn't take more time than teaching.
Coaching centers spend hours every month on fee follow-ups that should be handled automatically. The bigger the center, the worse the problem — and fees still slip through.
Calling parents every month
Staff calls or messages each parent when fees are due. Some parents respond quickly. Others need three follow-ups. A few slip through entirely and still send their child to class.
Fee register that's always behind
Student names, fee amounts, payment dates — tracked in a register or spreadsheet that someone updates when they remember. By fee-due day, you're never sure what's current.
Students attending with unpaid fees
It's awkward to turn a student away at the door. So they keep coming, fees go uncollected, and by the time someone follows up the bill has grown — and so has the tension.
Cash with no clear trail
Parent pays cash at the counter. It gets noted somewhere. By month-end, reconciling what came in against what was due is a headache — and some payments get lost in the gap.
No clear view of monthly collections
How much did you collect this month? How much is still outstanding? Without manually tallying the register, there's no quick answer — and decisions get made on guesswork.
No formal enrolment process
New student joins, pays the first month in cash, gets added to the register by hand. No confirmation, no formal record, no renewal date set. Billing starts informally and stays that way.
Structured fee management for Nepal's coaching centers.
Before SUQO, fee collection for coaching centers in Nepal meant manual follow-ups, cash registers, and hoping parents paid on time. SUQO replaces all of that — one platform that tracks every student's fee cycle, sends automated SMS reminders to parents, and gives you a live view of who's paid and who hasn't.
Built in Nepal, built for Nepal.
Everything you need to run fee collection properly.
One platform for your entire fee cycle. No register, no manual calls, no chasing.
Student management
Every student and their fee status in one dashboard — active, due, overdue, paused, or cancelled. Always accurate, always up to date.
Fee cycle tracking
Know exactly who's due when. See what's coming up today, this week, and next month — so you're always ahead of the collection cycle.
Automated SMS reminders
Fee reminders go out to parents automatically over SMS before and after the due date. No manual calls, no WhatsApp copy-paste — it just runs.
Digital & cash payments
Parents pay via eSewa, Khalti, or ConnectIPS through a payment link. Record cash payments manually too — all records in one place.
Collection reporting
See total active students, outstanding fees, and collection history in real time. Always know how your monthly fee collections are tracking.
Flexible fee plans
Create different plans for different subjects, batches, or grade levels. Monthly, semester, or custom cycles. Update plans anytime — existing students stay on their plan until you move them.
Three steps to automated fee collection.
Set up your fee plans
Create plans for each batch, subject, or grade level — set the fee amount and billing cycle. Takes under 10 minutes.
Enrol your students
Share a payment link with parents or add students manually. Each student gets their own fee cycle and renewal date from day one.
SUQO handles the rest
Fee reminders go out automatically over SMS to parents. Every student is tracked: active, due, in grace, or cancelled. Whether you have 30 students or 3,000, the same system runs without you touching it.
Simple pricing. No surprises.
Free to start. Only pay for what you use.
0 Platform Fee
Manage subscriptions, renewals & reports
Subscription reminders (SMS Credits)
NPR 1.49/SMS (NPR 0.99 at 1,000+)
- 100 free SMS credits included.
- Top up anytime as needed.
Payment provider charges (Incl. VAT)
Per successful payment only
- eSewa 1.13%
- Khalti 1.13%
You want auto-debit. So do we.
Let's be honest about where Nepal's payment infrastructure is — and where it's going.
Reminder-driven collection. Fully structured.
Auto-debit isn't available in Nepal yet. Banking infrastructure hasn't opened that up. But subscription management is far more than one feature. SUQO handles everything that can be structured right now:
- Automated SMS reminders before and after renewal dates
- Payment links sent directly to subscribers
- Full visibility on who's paid, who's due, who's overdue
- Collection via eSewa, Khalti, and ConnectIPS
- Manual recording for cash and bank transfers
When auto-debit arrives in Nepal, SUQO will have it first.
Nepal's payment infrastructure is evolving. When auto-debit becomes available, SUQO is positioned to integrate it immediately — and you'll already be on the platform.
- First-mover advantage for businesses already on SUQO
- No migration — same subscribers, same plans, upgraded flow
- The subscription infrastructure is already built and running
Frequently asked questions
Yes. You can create as many plans as you need — each with its own pricing, cycle, and student group. All plans are managed from the same dashboard.
No. Parents receive a payment link by SMS and pay using their existing eSewa or Khalti account. No app download or new account required.
Yes. For parents who pay cash, you can manually mark the payment as received. All records — digital and cash — stay in one place.
No. SUQO handles the payment gateway integration for you. You do not need your own merchant API.
The student moves to overdue status in your dashboard. SUQO automatically sends a follow-up SMS reminder to the parent. You decide whether to allow a grace period or suspend enrolment.
You can create your first fee plan and start adding students in under 10 minutes. No technical setup required.
Spend more time teaching. Less time on fee follow-ups.
Free to start · 100 SMS credits included · Set up in minutes